️ About the role
Flower is seeking a highly organized Office Manager to join our dynamic team. As the Office Manager, you will play a critical role in ensuring the smooth operation of our office environment and supporting the needs of our employees. This is an exciting opportunity to contribute to the overall efficiency and success of our organization.
The Office Manager plays a crucial role in the smooth functioning and efficient operation of our office environment. You will be responsible for overseeing and managing various administrative tasks, ensuring organizational effectiveness, and creating a positive work environment. You will serve as a central point of contact for employees, clients, and vendors, and work closely with different teams to support their needs.
Our office is an important place for us, where we need to ensure that employees and visitors feel comfortable and get an impression beyond the usual regarding treatment and service.
Key responsibilities:
- Provide comprehensive administrative support, including managing office supplies, groceries, coordinating meetings and appointments, and handling correspondence.
- Oversee office facilities and operations, ensuring a clean, safe, and well-maintained environment.
- Manage office expenses, budgeting, and financial reporting in collaboration with the finance department.
- Coordinate with the IT department on all office equipment.
- Assist with human resources activities, such as employee onboarding, and event coordination.
- Assist in planning in-house or off-site activities, like parties, celebrations, and conferences.
- Be a central point of contact and support for employees, clients, and vendors, facilitating effective communication and coordination, e.g., facility management vendors, including cleaning, catering, and security services.
- Address employees' queries regarding office management issues.
- Demonstrate professionalism, confidentiality, and excellent interpersonal skills in all interactions.
Job Requirements:
- Knowledge of MS Office (especially MS Excel and Google Workspace).
- Excellent time management and ability to multitask and prioritize.
- Attention to detail and problem-solving ability.
- Strong organizational and planning skills in a fast-paced environment.
- Creative thinking and the ability to make suggestions for improvement.
- Friendly and easy-going personality.
- Excellent written and oral communication skills in English, Swedish is a plus.
- A working permit in Sweden is required.
Location
We love to see each other in the office but understand that sometimes you work better from somewhere else. We would like you to be able to work from the office most of the time but we are flexible with remote work occasionally. Our office is at Söder Mälarstrand 21, a few minutes walk from Gamla Stan subway station in Stockholm.
Apply now
If you are a self-motivated and communicative person who thrives in a central role with a lot of room for action, and if you are passionate about contact between people and efficient organization at the workplace? Then the role of Office Manager at Flower could be something for you!
Flower is an innovative and entrepreneurial company that operates in the sustainable energy industry. Our ambition is to have the market's nicest and best office, where our Office Manager is a key person.
